Biotechnology Prosecution Assistant

Marshall, Gerstein & Borun LLP provides intellectual property advice and legal services to innovative businesses and institutions. The Biotechnology Prosecution Assistant supports a patent prosecution team by assisting with U.S. and foreign patent matters, managing docketing, and collaborating with legal professionals to ensure efficient workflow and high-quality client service.

Responsibilities

• Assist with workflow for U.S. and foreign patent filings, including reviewing foreign associate communications, coordinating formalities, tracking documents, ordering certified copies, and preparing documents for legalization
• Support patent prosecution activities, including USPTO e-filings and preparation of Information Disclosure Statements (IDS) by locating and uploading references to IPDAS and USPTO systems
• Analyze, organize, and manage polynucleotide and amino acid sequence information; prepare sequence listings and respond to sequence listing requests
• Prepare and review correspondence with foreign associates and clients regarding applications, filing requirements, and prosecution updates to ensure accuracy and timeliness
• Assist with maintaining patent dockets, tracking deadlines, providing data collection, reporting, and general support to the patent prosecution team
• Manage administrative tasks including mail processing, courier packages, expense reports, check requests, invoice processing, copying, scanning, labeling, and document organization to support day-to-day operations
• Work closely with paralegals, attorneys, and support staff to ensure efficient workflow, strong communication, and high-quality client service

Skills

• Bachelor's degree in Biology, Chemistry, or an equivalent biological science required
• Patent prosecution experience or training within a law firm setting preferred
• Familiarity with electronic research tools and patent prosecution filing systems
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Exceptional attention to detail, problem-solving abilities, and strong organizational skills
• Effective verbal and written communication skills with individuals at all levels
• Ability to maintain high accuracy and low error rates
• Adaptability and flexibility in job responsibilities based on strategic goals
• Ability to exercise sound judgment, maintain confidentiality, and use discretion
• Professional demeanor that effectively represents the firm
• Initiative and accountability for projects
• Ability to work independently, manage shifting priorities, and meet deadlines
• Flexibility to work before or after normal hours as necessary to meet job demands
• Patent prosecution experience or training within a law firm setting preferred

Benefits

• Competitive salary, overall compensation and 401(k)
• Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
• In-house and external learning and development opportunities
• Career Coaching Services
• Generous health insurance, mental health and well-being benefits

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