Administrative Assistant-Neurological Surgery - 139016

The San Diego Supercomputer Center is seeking an Administrative Assistant for the Department of Neurological Surgery. This role involves providing administrative support to faculty, managing calendars, coordinating meetings, and handling various administrative tasks to support academic programs and special projects.

Responsibilities

• Provide administrative support to faculty in the Department of Neurological Surgery
• Coordinate and execute projects
• Independently compose correspondence
• Manage complex appointment calendar and travel arrangements
• Coordinate meetings and special events
• Serve as liaison with constituents on behalf of Department faculty
• Process payment authorizations, purchase orders, and travel reimbursements using online system(s)
• Maintain academic files, promotion tracking, CVs, timesheets, and credentialing
• Provide support for Academic Programs and Special Projects
• Perform other administrative tasks as required and needed

Skills

• Ability to work independently or as part of a team as necessary
• Demonstrated skill with setting up and maintaining filing systems for rapid and easy material retrieval
• Fast and accurate transcription/typing/word processing skills
• Strong problem-solving and analytical skills
• Demonstrated ability to make appropriate decisions and maintain strict confidentiality
• Demonstrated ability to communicate clearly and effectively both orally and in written form
• Demonstrated proficiency in various business software packages, such as word processing, spreadsheets, presentation programs and database software
• Demonstrated accurate proofreading and editing skills with knowledge of proper formats
• Experience working in a medical/research setting
• Experience with Microsoft Word, Excel, PowerPoint, Outlook and other standard office programs
• Excellent interpersonal, as well as written and oral communication skills (using grammatically correct written English and accurate typing) to effectively interact with stakeholders at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness
• Excellent interpersonal skills in order to request information from and to provide information to various sources, and to negotiate solutions to issues that are compatible with policies, regulations and the requirements of various parties
• Demonstrated ability to exercise judgment, tact, and firmness in interaction with faculty, students, staff, and others
• Proven ability to develop, analyze, and carry out program and project objectives and work with others in achieving organizational goals
• Ability to research, gather and organize information to produce concise reports using various resources
• Demonstrated knowledge of UC policies and procedures
• Knowledge of medical terminology

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