Administrative Assistant, Floater Support

The Wonderful Company is a leading consumer brand company known for its commitment to health and wellness. They are seeking an Administrative Assistant to provide essential administrative support to the Human Resources team and ensure seamless coverage for executives while managing diverse office management tasks.

Responsibilities

• Provide essential coverage for Executive Assistants while they are out of the office or require additional support and coverage for receptionists on breaks and vacations
• Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans
• Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs
• Collaborate across teams to enhance office efficiency, communication, and overall workplace experience
• Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings
• Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company’s snack program, ensuring consistent stock levels
• Ensure conference rooms are well-maintained and available for use
• Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records

Skills

• Minimum of 1 year of experience (internships applicable), with experience supporting Executives and participating in office management
• Strong knowledge of Microsoft Office products with the ability to format presentations and develop basic reports
• Proven ability to exhibit poise and confidence while aiding in a variety of functions
• Possess high level of organization, attention to detail and discretion with a high sense of urgency
• Ability to handle matters of confidentiality with utmost tact and diplomacy
• Four-year degree in Communications, Business Administrator, or a related field preferred

Benefits

• Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future
• 24/7 online physician consultations virtual mental health resources life coaching engaging employee community groups cash rewards for healthy habits and fitness reimbursements library of on-demand fitness videos
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
• Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.

Company Overview

Company H1B Sponsorship