Accounts Payable Specialist

Kutak Rock is a leading national law firm committed to exceptional client service and a collaborative approach. The Accounts Payable Specialist will support the accurate and timely processing of invoices, ensuring compliance with payment terms and firm policy.

Responsibilities

• Review vendor invoices, statements, client costs and other documents for accuracy and compliance with firm policies and procedures
• Enter invoices and client costs into the accounting system
• Ensure invoices have required approval, payment limits, and backup prior to payment
• Sort incoming mail, print, copy, mail, and file invoices, checks, and supporting documents
• Utilize imaging system to store vendor invoices and other supporting documents
• Record expense and client cost transactions to general ledger
• Reconcile vendor statements and previous unpaid balances on vendor invoices
• Review and process expense reports to ensure proper documentation and compliance with firm reimbursement policies and procedures
• Assist with state use tax compliance and filings
• Assist with 1099 compliance and reporting
• Assist with analysis of various client cost recovery items
• Assist with firm credit card and calling card administration as needed
• Flexibility to work overtime as needed
• Assist with other duties as assigned

Skills

• Ability to handle confidential matters with discretion
• General understanding of accounting practices and principles which includes accounts payable processes and procedures
• Attention to detail and accuracy in processing financial transactions
• Ability to effectively communicate, both verbally and written
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Problem-solving skills and the ability to address payment discrepancies
• Ability to work independently and collaboratively in a team environment
• Excellent communication and interpersonal skills while working collegially with clients, attorneys, and staff
• Excellent computer skills with strong proficiency in Microsoft Office Suite including Outlook, Word, and Excel, experience with accounting software a plus (Aderant)
• High school diploma or equivalent required
• 1+ years of relevant experience in accounting, bookkeeping, or cash management in a professional services organization preferred
• Associate or bachelor's degree in accounting, business, or related field preferred

Benefits

• Medical
• Dental
• Vision
• Life
• Dependent Life
• Disability
• Accidental Death & Dismemberment insurance
• Flexible Spending Plan
• Health Savings Account
• Profit-Sharing and 401(k) Retirement benefits
• Discretionary bonuses
• Nine Paid Holidays per calendar year
• 1 hour of paid vacation leave accrued for every 16 hours worked
• 1 hours of paid sick leave accrued for every 30 hours worked
• Paid parental leave
• Fertility coverage assistance
• Adoption and surrogacy financial assistance
• Bereavement
• Jury duty
• Military leave
• Employee Assistance Program
• Back-Up Care
• Domestic Partner Benefits
• Commuting Benefits
• Tuition Reimbursement
• Employee Referral Program

Company Overview