Accounts Payable Coordinator

Hopelink is a nonprofit organization that has been providing stability-building programs since 1971. They are seeking an Accounts Payable Coordinator to support the day-to-day accounts payable process, ensuring timely and accurate processing of invoices and payments while maintaining positive vendor and staff relationships.

Responsibilities

• Processes invoices, ensuring appropriate documentation, approval, and coding through Microix
• Follows established procedures for A/P processing, payment generation, and reporting activities
• Prepares and processes check disbursements and ACH payments
• Responds to vendor inquiries and resolves routine discrepancies; escalates complex issues as needed
• Reviews employee corporate credit card submissions to ensure receipts are complete and properly documented
• Assists with vendor account reconciliations and research of discrepancies
• Maintains organized financial records, files, and documentation, including support for file storage systems
• Assists with preparation of documentation for audits and other financial reviews
• Maintains petty cash records and supports administration of petty cash processes
• Creates and maintains records, reports, and statistics in an organized fashion
• Actively participates in finance meetings and attends applicable training as needed

Skills

• 1-2 years accounts payable or related experience, or equivalent combination of education and experience
• Comfortable working with and learning technology, software, or new applications
• Experience using Sage Fund Accounting, Microix, MIP software or other non-profit software is a plus
• Background in working with General Ledgers and Accounts Reconciliations is desired
• Experience with high volume data processing & input with a high degree of accuracy
• Knowledge of social service programs a plus
• Computer skills required (Word, Excel, One Note, Outlook). Office 365 and Teams, zoom, SharePoint, databases

Benefits

• Up to 10 paid vacation and sick days annually and 10 paid holidays
• Plus up to 7 paid float days available to use immediately; dependent on hire date and hours/week
• Medical, Dental, and Vision benefits after 1 month waiting period
• Flexible Spending Accounts; 401k with Employer Match; Life, Disability & Accident coverage
• Wellness Program; Employee Resource Groups; Employee Assistance Program; Employee Discount Opportunities; Training Classes
• Internal Career Opportunities; Professional Development; Leadership Development; Career Path Coaching

Company Overview